Overview
Software Benefits

 Standard System
  • Database
  • Sales/ Commission Entry
  • Sales IQ
  • Report Generator
  • Mailing Lists

 Optional Add-ons
  • dynaMACS Mobile 
  • Electronic Sales Info
  • Commission Reconciliation
  • Goal Tracking
  • Network Database
  

 Software Support Plan
  • dynaCARE
 

dynaMACS: Sales & Commission Entry:

Sales data received from manufacturers in the form of invoice copies, commission statements or sales summary reports is quickly and easily entered into dynaMACS. User-friendly data entry screens simplify daily entry of data, and more importantly, eliminates heavy month-end processing.

Sales Entry
Entry Screen
Easily enter data, create new records, and search for information.   Use this screen to enter data from paper statements or reports.   Allows splitting commissions between multiple sales reps.   Built-in shortcuts save keystrokes during entry.

Sales Entry
SmartView Enabled
Customer lookup using SmartView. During data entry, only the customers with prior sales for the manufacturer being processed are displayed to save from scrolling. With a single keystroke, you may view all customers.

Sales Entry
Transaction Viewer
dynaMACS provides on-screen review of entries, prior to posting. Easily sort the list by clicking on any column heading, find the entry to change or delete and make the changes.   Shows the sales and commission totals for the session for instant verification.

Sales Entry
Session List Report
You can also view the list of entries on-screen or print them prior to posting. After reviewing and making any changes, you can post the session immediately. No waiting for month-end. Information is updated for instantly as soon as you post the session.

Sales Entry
Sales Rep Commission Statement
After all your sessions are entered and posted, you may print the sales rep commission statements. This Image shows a sample commission statement sorted by manufacturers and customers. Commission statement includes the Sales amount, agency commission rate and amount (Optional) and commission split payable.

System features

• Fast data entry
  Accelerate the entry of sales data from invoices, sales reports or commission statements.
   
• Post to prior periods
  Post entries to any prior period during the normal entry process.
   
• "Smart View" customer viewer
  User-friendly format improves speed and reduces data entry errors.
   
• Input validation
  Eliminate keying errors with instant confirmation of data entered.

• Manufacturer customer code entry option
  Improve entry speed and accuracy by using the manufacturer customer code to identify the customer.
   
• Master file maintenance
  Add or change customers, manufacturers or sales reps during the entry process.
   
• Cross reference sales rep responsibility
  Assign territory responsibility to a sales rep based on a customer or manufacturer.
   
• Calculate commissions
  Calculate commissions, with automatic exceptions for special customers and manual overrides for out-of-the-ordinary situations.
   
• Split commissions
  Automatically calculate split commissions among multiple sales reps, if desired.
   
• Daily entry and posting
  Abolish month-end time constraints through daily entry and posting of data.
   
• No month-end
  Do away with the month-end close procedure. See updated sales figures throughout the month.
   
• Data management
  Manage the flow of data with control totals and audit trails. Review entries on screen and/or print them prior to posting.

Accelerate data entry

As paperwork is received from manufacturers, sales information is entered into the system, using the Sales and Commission entry screen. Imagine a data entry process as easy as:

1. Identify the manufacturer. Enter a few characters of the manufacturer name and the dynaMACS viewer finds the right manufacturer.
2. Select the customer. Enter two or three characters of the customer's name and select the customer from the viewer. Alternate searches are also available: by code (ID), phone, city, zip code or manufacturer's customer code.
3. Validate commission. dynaMACS retrieves the customer's name, address, assigned sales rep and the normal commission rate. Commissions and split data may be overridden.
4. Enter invoice information. You need enter only three pieces of information from the paper invoice: date, invoice number and amount of sale.
5. Automatically calculate commission. Once the sales amount is entered, dynaMACS automatically calculates the expected commission.
6. Track running totals. With each invoice entered, dynaMACS keeps track of several running totals including total sales, total commission and average commission percentage.
7. Remember the last invoice entered. If you are distracted during an invoice entry session, a quick glance at the screen will remind you where you stopped. In addition, you can, at any time, change previous entries.
8. View and print reports anytime. Invoice (sales) data is available on many reports and can be printed on a daily basis, at month-end or any time during the month.